This position is responsible for supporting the Admissions Office in data management and daily student recruitment and enrollment functions for Alaska Pacific University.
REPRESENTATIVE DUTIES
Department Operations and Management
- Ensures integrity of Admissions processes and workflows, including established communications plans, reports, and internal/interdepartmental processes for new students.
- Supports the promotion and implementation of departmental policies and procedures for the equitable and consistent administration of the University’s academic policies and procedures.
- Assists Admission Counselors/Staff Assistants in operational areas.
- Works directly and collaboratively with the Student Enrollment Service Team (Admissions, Registrar’s Office, Student Financial Services), Dean of Students, Campus Life, and the APU faculty to coordinate and expedite the process of admission and matriculation.
- Acts as the primary resource for collecting and disseminating institutional data pertinent to the recruitment effort, including data sets and reports for the Director of Admissions.
- Provides and promotes the use of regular reporting and data analysis for recruitment, retention, and resources management.
- Oversees the department’s use of all SIS systems and the processing of prospective and student information data, ensuring that data entered into the system are accurate and timely for use by various departments across the university.
- Codes students in accordance with the institution and federal definitions.
- Processes, coordinates, and assigns all admissions decisions and ensures all information is accurate.
Outreach and Recruitment
- Assists the Director and Assistant Director of Admissions in implementing strategic recruitment plans, including outreach throughout Alaska, nationally, and internationally, and with Tribal organizations and Indigenous communities.
- Plans and implements recruitment and school/organization partner events in collaboration with the Director and Assistant Director of Admissions.
- Coordinates implementation of the communication plan for all prospects, applicants, and admitted students; collaborates with the Director and Assistant Director of Admissions and Director of Enrollment Technology.
- Implements new communication sequences for developing markets.
- Provides admissions and program information to various internal and external audiences, as needed.
- Assists with ensuring that accurate information on the University and its educational degree programs is provided to prospective students; helps maintain the accuracy of Admissions information in recruitment materials, on the APU website, and inthe academic catalog.
- Provides administrative and customer service support to assist in the daily functioning of the Admissions Office.
University-wide Service
- Participates in the development of university policies that pertain to the creation and maintenance of student records within APU’s student database/enterprise management software.
- Serve on standing and ad-hoc committees, as needed.
KNOWLEDGE and SKILLS
· Knowledge of policies and procedures related to recruitment, admissions, and selectivity.
· Ability to analyze, interpret, and present data to support strategic decision-making and planning.
· Excellent verbal and written communication.
· Event and project management skills.
· Attention to detail.
· Ability to multitask.
· Skill in utilizing a variety of applications and technologies, including student information/enterprise systems and Microsoft Office Suite.
- Skill in working with diverse constituencies with varying needs.
· Skill in recruiting traditional-age, adult, and transfer students for both undergraduate and graduate programs.
MINIMUM EDUCATION QUALIFICATION
High school diploma (Some college preferred).
MINIMUM EXPERIENCE QUALIFICATION
Non-Supervisory: Three (3) years of office experience. Priority is given to applicants with higher education experience.
PREFERRED EXPERIENCE QUALIFICATION
Advanced computer and data analysis skills preferred. Experience with student information systems is strongly preferred.
ADDITIONAL REQUIREMENTS
A current and valid driver’s license is required with the ability to pass a driving record check and driving test.
Ability to travel independently.
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